Skip to content
Home > Articles > How to Sync Multiple Calendars in Minutes

How to Sync Multiple Calendars in Minutes

Are you juggling multiple roles and responsibilities? Using the subscribe feature to sync calendars can revolutionize how you manage your day. Whether you’re a professional balancing work meetings and deadlines, a parent coordinating family schedules, or a student managing classes and extracurricular activities, effective time management is crucial for maintaining productivity and reducing stress.

Imagine having all your important events and appointments consolidated into one unified view, accessible across various devices and platforms. It’s easy to do!

In this article, learn how to sync calendars to integrate personal, work, and family schedules. Then, you’ll have the tools and knowledge to streamline your schedule, boost productivity, and achieve a greater sense of balance in your daily life.

The benefits of syncing multiple calendars:

  • Quickly organize all your tasks, events, appointments, and deadlines in one central place
  • Reduce time spent on scheduling to allow more time for actual tasks and activities
  • Seeing all your obligations at a glance helps you plan effectively
  • Easily view where you have blocks of unscheduled time to allocate for certain tasks

Start by logging into your free Microsoft account or free Google account (or paid account) to master time management through calendar syncing!

Sync Calendars in Microsoft Outlook

  1. Go to outlook.com and login with your Microsoft email and password.
  2. In the left side bar, click the Calendar icon to open the calendar.
  3. On the right side, press Add Calendar.
  4. In the pop-up window, select Subscribe from Web.
  5. Copy the URL from a learning management system, athletic app, productivity app, shift work app, or other calendar. (More information under the heading Important Notes).
  6. Paste the URL for the calendar.
  7. Click Import.
Pop-up window in Microsoft Outlook Calendar. Athletic app URL pasted in the URL field.
Use the Subscribe from Web feature to add a sports schedule to your Outlook Calendar.

Microsoft Support Article: Import or subscribe to a calendar in Outlook.com or Outlook on the web

Sync Calendars in Google Calendar

  1. Go to gmail.com and login with your Google email and password.
  2. In the left side bar, click the Calendar icon. Then, press the Open in New Tab icon (square with an arrow). If the Calendar side bar is already open, press the Open in New Tab icon (square with an arrow).
  3. Click the Settings button (gear icon) in the top menu and select Settings from the drop down.
  4. In the left side menu, press Add Calendar and press From URL.
  5. Copy the URL from a learning management system, athletic app, productivity app, shift work app, or other calendar. (More information under the heading Important Notes).
  6. Paste the URL for the calendar.
  7. Click Add Calendar.
"Add Calendar" window in Google Calendar. Athletic app URL pasted in the URL field.
Use the Add Calendar From URL feature to add a sports schedule to your Google Calendar.

Google Help article: Subscribe to someone’s Google Calendar – Use a link to add a public calendar

Important Notes

You can sync calendars from…

  • Learning Management Systems: To view all your academic assignments and due dates on your personal calendar, sync your learning management calendar (Brightspace/D2L, Canva, Schoology and more).
  • Athletic apps: See your practice and game schedule on your personal calendar. Sync calendars from athletic apps such as Team Snap, Game Changer, and more.
  • Productivity apps: If you are adding deadlines to tasks in your productivity apps (Asana, Trello, Notion and more), sync that information to your personal calendar to help you meet your goals.
  • Shift work apps: Does your work schedule change from week to week? Does your employer use an app (ConnectTeam or others) for employee schedules? Connect the app calendar with your personal calendar to automatically update your schedule.

    iCalendar or “iCal” is a calendar data format which allows you to sync calendars and receive automatic updates. For any scheduling app or software, do an internet search on where to locate the iCal link or subscription URL. Paste that URL to into the subscription feature in your personal calendar.
Executive Functioning Toolkit (page 1 of 2)
Download the Executive Functioning Toolkit for FREE!
1. Type your first name and email in the form fields. Check the checkbox. Press submit.
2. Look in your inbox for an email from Digital Support Tools (if you don't see it, please check your spam or promotions folder).
3. Confirm your subscription and get the link to the folder with multiple freebies!
We never share your information with third parties and will protect it in accordance with our Privacy Policy

Additional Tools for Time Management

  • Add your schedule and activities to a digital calendar include reminders and alerts
  • Set a timer to focus on tasks and take breaks
  • Set an alarm to remember appointments or tasks
  • Use a reminders application to remember appointments or tasks

Resources

Additional option for syncing calendars for time management.

Start your journey to greater efficiency

Are you ready to transform the way you learn, work, or manage tasks at home? My mission is to help you implement mainstream assistive technology to enhance your daily life. I’m here to guide you every step of the way.

Let’s work together to identify your unique needs and preferences, and create a plan that helps you reach your goals with confidence.

Contact me today to explore how digital support tools can make a real difference in your life. Your journey to greater efficiency and empowerment can begin now.

Book a Free 20-minute Consultation

< To the Executive Functioning Toolkit page